POSITION SUMMARYA highly skilled administrative professional who provides a wide range of support services to an executive.
JOB RESPONSIBLITIES
Provides administrative support and secretarial services at an Executive Level. Prepares documents, letters, reports, memoranda, etc.,
Arranges personal executive agenda and appointments; maintains calendar. Provides domestic and international travel arrangements. Assists with personal business matters support related to the job.
Handles correspondence/faxes receiving and expedition, as well as phone calls.
Organizes and maintains records.
Interacts with interface areas and externally with vendors, customers, government representatives, and others to obtain and provide the necessary information related to the job tasks or activities.
Accompanies visitors internally and offers the required support.
May be required to provide translation of documents from Portuguese to English or from English to Portuguese.
Maintains a high level of confidentiality.
Provides support for the internal/external events organization, such as: room and technical/accommodation resources reservation, food services ordering and supply.
Keep workplace organized.
ESSENTIAL KNOWLEDGE, SKILLS AND ABILITIESEducation:
High School Diploma. B.A. degree in communications, marketing or business preferredExperience:
Over five years’ experience providing administrative support and secretarial services to executives.Knowledge, Skills & Abilities:
Requires attention to detail and excellent organizational skills.
Discretion with confidential information.
Professional verbal and written communication skills.
May be required to be Bilingual Portuguese and fluent for written and oral communications.
Project a professional company image through in-person and phone communications.
Time management.
Strong customer service skills.
Proficient computer skills in office (Word, Excel, Power Point, and Access), internet explorer.
Has computer database knowledge and has experience with Act or similar type program.
Working Conditions / Environment / Special Requirements
May be required to work overtime.
Ability to work in a safe professional manner adhering to all regulatory requirements including, OSHA, EPA, State and Federal regulations.
Employees will be subject to the random drug and alcohol testing under FAA regulations
GENERAL COMMITMENT FOR ALL EMPLOYEES
Commitment to company values and complies with department norms, policies, directives, and procedures.
Incorporates Lean and P3E processes and concepts into daily activities.
Strive for continuous improvement to processes and procedures.
Honors and protects confidential and proprietary documents and information.
Satisfies work schedule requirements.
The job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required by the employee. Performs other duties as assigned
Embraer has become one of the largest aircraft manufacturers in the world by focusing on specific market segments with high growth potential in commercial, defense, and executive aviation
COMPANY PROFILE Embraer (Empresa Brasileira de Aeronáutica S.A. – NYSE: ERJ; BM&FBOVESPA: EMBR3) is the world’s largest manufacturer of commercial jets up to 120 seats, and one of Brazil’s leading exporters. Embraer’s headquarters are located in São José dos Campos, São Paulo, and it has offices, industrial operations and customer service facilities in Brazil, China, France, Portugal, Singapore, and the United States. Founded in 1969, the Company designs, develops, manufactures and sells aircraft for the commercial aviation, executive aviation, and defense segments. The Company also provides after sales support and services to customers worldwide. On September 30, 2010, Embraer had a workforce of 17,009 employees – not counting the employees of its partly owned subsidiaries – and its firm order backlog totaled US$ 15.3 billion.
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